A vast majority of businesses use Microsoft Outlook for email, calendars, contacts and tasks. It has always been frustrating to me how limited the options are for printing calendars out of Microsoft Office. Recently, I was working with Nancy Cline at The Henning Law Firm and we discovered that there is a free calendar printing assistant that is a great add-on for Outlook. To jump right in, you can download and install it here.
The calendar printing assistant comes with a variety of great templates for printing daily, weekly, monthly and yearly versions of your calendar. Also, it supports the ability for you to print a combined calendar with multiple people displayed for a unified look at your staff activities for the week. This can be helpful for meetings or for providing to a client when appropriate. (A good note to mention at this point is that it would be better to save the paper and use a computer to review calendars, but there are definitely times when a printed copy is necessary.)
It makes you wonder… with Office 2010 just released, why didn’t they role this functionality into the newest version of the product? It is still an add-on. The Blue Gurus are Microsoft Partners and WE just found out about this, so I can’t imagine how many other people had no idea this was available. Well, now you know.
If you end up using the Calendar Printing Assistant and it makes your life a smidge better, we would love to hear from you.